Automated Tendering & Price Updates - Faster, Smarter Savings
Harness real‑time benchmarks and predictive cost models to uncover sourcing risks and unlock unseen savings
Tail Spend Automation
Streamlines tail-spend sourcing by automating RFQs, scenario awarding, and ERP updates. Instead of manual Excel work, buyers run mass tenders, generate series requests automatically, and push results directly to systems like SAP. Price updates run automatically, with only threshold exceptions requiring review.
Customer Example
A global manufacturer automated its complex tail spend process using PINPOOLS, covering everything from RFQ creation to ERP updates. Initially overwhelmed with scattered Excel files and manual awarding, the company streamlined sourcing across regions by using RFX for mass tenders, scenario-based awarding, and converting results into automated series requests. API integration pushed results into SAP, saving weeks of admin work. Price updates happen automatically, unless they exceed thresholds — which are then flagged for buyer review.
Powered by the products:
RFX (RFQ, RFP, RFI)
Series Request Automation
RFXs with 1,000+ items processed and awarded in 2–3 days
180+ Series created with 4 clicks post-award
80% of ERP updates automated
Tail spend effort reduced by 60%
7% savings achieved in unmanaged spend
Fully automated supplier qualification included
Global usage across EMEA, US, and APAC
Category Spend
PINPOOLS provides a data-driven approach to category-based procurement with full transparency and automation. It centralizes category spend, enables e-auctions, formula-based pricing, and benchmarking, and engages both digital and traditional suppliers through tools like Email-to-Quote. With ERP integration (e.g., SAP) and automated workflows, sourcing cycles are reduced from weeks to days, delivering measurable savings and repeatable procurement outcomes.
Customer Example
A chemicals producer used PINPOOLS to digitize and centralize its category spend, introducing E-auctions, formula-based pricing, and SAP-linked Series requests. Incumbent suppliers reluctant to use digital tools were handled with the “Email to Quote” feature, allowing traditional quoting to be parsed automatically. Formula updates drove monthly pricing, while benchmarking added transparency. With automation in place, tenders became repeatable and insights measurable.
Powered by the products:
E-Auctions
Series Request Automation
160 suppliers engaged across 4 strategic categories
12.4% average savings across awarded categories
Email-to-Quote enabled non-digital suppliers to participate
SAP outline agreements generated automatically
Benchmarks embedded into pricing reviews
Formula-based updates reduced manual entry
Process duration cut from weeks to days
Regular Price Updates
Automate recurring price maintenance at scale while ensuring compliance and competitiveness. PINPOOLS applies deviation rules and flags only exceptions, reducing manual administration by up to 90% and keeping pricing fully traceable and benchmarked.
Customer Example
Managing 10,000+ monthly price updates became effortless for a global distributor by combining RFX, Series, and SAP automation. After initial awardings via complex RFQs, the awarded suppliers were moved into Series Requests, with defined update frequencies. Acceptable deviation rules automated 95% of updates; others were flagged. Benchmarks allowed buyers to challenge deviations with real data. This drastically reduced effort and ensured pricing remained competitive and contractually compliant.
Powered by the products:
Series Request Automation
10,000+ price updates handled monthly
95% of prices auto-updated in SAP
Buyers alerted only for critical deviations
Outline agreements maintained automatically
Updates traceable and benchmarked
Distribution spend kept fully under control
Manual admin cut by 90%
Track the Market
Gain continuous visibility into market competitiveness with PINPOOLS. Automated insights identify price drivers, risks, and savings opportunities, triggering RFQs and supplier engagement—turning procurement from reactive to predictive.
Customer Example
A Fortune 500 company uploaded 8,000+ items representing $4B spend into PINPOOLS to gain full transparency on market competitiveness. By linking items to Should Cost Models and Benchmarks, they could monitor price drivers, identify savings, and spot risks. The system flagged opportunities automatically, triggering RFQs with proposed suppliers. This shifted procurement from reactive to predictive, enabling smarter category strategies and executive visibility.
Powered by the products:
Spend Mapping
8,000+ items tracked in real-time
$20M+ in savings triggered via auto-suggestions
Linked benchmarks and cost models for visibility
300+ RFQs created automatically from alerts
Full value chain and risk transparency per item
Used for strategic scenario planning
Data exported to dashboards and BI tools
Experience chemical sourcing with data intelligence.
Schedule a conversation to discover how PINPOOLS can enhance performance across your operations.