Suppliers send offers by email — PDF, Excel, Word, CSV or plain text — and PINPOOLS AI extracts the data and uploads it into the right request. No login. No onboarding. Fully comparable across suppliers.
Every supplier participates — regardless of how digital they are — and every offer lands in the RFQ structured and comparable.
Smaller vendors and less-digital counterparties keep their existing workflow — email — while their prices land in the same structured table as portal offers.
No manual re-keying of PDFs, Excel tables or email prose into the RFQ.
Email-submitted offers sit in the same structured RFQ table as portal offers.
Especially effective for ad-hoc requests and low-volume categories.
Excel, PDF, Word, CSV or plain email text — all extracted the same way.
One inbox, five file types, and a validation layer that keeps every extracted offer routable to the correct request.
One address for all suppliers — they reply as they always have, no portal account required.
Handles scanned tables, text PDFs and plain email prose — pulls price, unit, delivery, quantity and validity out of every message.
Excel, PDF, Word, CSV or the email body itself — .xlsx is preferred, everything else works too.
Data lands in the exact request the email refers to — matched by Event ID in the subject.
Domain check, subject-line parsing and single-request scope keep every extracted offer safe to route.
Nine fields extracted per line — one row per offer, separate rows for different plants or conditions.
One toggle for the buyer, one email from the supplier — the AI does the rest.
In Advanced Settings on the General tab of an RFQ or Series Request, enable Ability to make offers via email using AI. Nothing changes in the invitation flow.
From their invited company domain to [email protected], with the Event ID in the subject. One email = one request.
OCR + NLP read the attachment or email body, pull the nine offer fields, and validate sender domain and Event ID before writing anything.
Data appears in the same structured table as portal offers — comparable across suppliers, ready for awarding.
Suppliers send offers via email as they always have — Excel, PDF or plain text — and PINPOOLS automatically extracts and matches the data to the corresponding request.
Especially effective for ad-hoc requests and low-volume categories where supplier onboarding would otherwise slow down the process.
“Suppliers send offers the way they always have — Excel, PDF, plain text — and it lands in the request already comparable. We save hours of manual entry per event, and no quote gets left out because a small supplier didn't want to onboard.”
No — they can participate entirely via email once invited to the event.
The AI extracts data from text-based PDFs and pushes it into the request in a structured way, comparable across suppliers.
Yes. It's enabled the same way — in Advanced Settings of the Series Request.
.xlsx is preferred — one visible table starting at row 1 or 2, clear column headers, one final commercial price per line. .pdf (selectable text, one main table), .docx, .csv and plain email text all work too. Avoid multiple tabs, merged headers, monthly matrices or side calculations.
Following the rules (one row = one offer, Event ID in the subject, correct sender domain, not inside a long email chain) ensures reliable extraction. Emails that break the rules may not be parsed correctly.
See Email to Quote parse a real supplier email on your own RFQ.
Excel · PDF · Word · CSV · plain text · all supported