Launch complex tenders for 1 to 10,000 items in under five minutes. Invite suppliers, run multiple rounds, and leverage automation, analytics, and AI-driven insights for faster, compliant, data-backed sourcing.
Outcomes buyers report across daily spot requests and global multi-category tenders.
Multi-round bidding, automated feedback to suppliers, and scenario-based awarding cut days off every tender — even ones with thousands of items.
Configurable visibility and multi-round bidding push suppliers to sharpen offers — with a full audit trail.
Scenario-based logic awards the tender; confirmation and rejection letters go to suppliers on submit.
Push awards into SAP outline agreements, Info Records, and PO structures in a few clicks.
Raw materials, packaging, freight, services — one workflow across categories, regions, and buyers.
Everything a category team runs during a tender — from bid sheets to award — sits in one request.
Second, third, and further rounds directly from the request — with automated feedback to suppliers between rounds.
Control visibility per column, decide what suppliers see between rounds, and shape the sheet to your category.
Reverse, forward, and Dutch — combined with RFQ rounds or run standalone on well-defined materials.
Commercial offers and RFI answers combined in one logic. Split awards handled natively across suppliers.
Import duties, malus, quality adjustments, index-based pricing — built inside the request without spreadsheets.
Awarded results pushed into SAP outline agreements, Info Records, and PO structures in a few clicks.
Six steps that live in one request — not six systems, not six spreadsheets.
Raw materials, packaging, freight, services — paste from Excel or import in a few clicks. 1 to 10,000 items in the same request.
| Material | Spec | Qty | Incoterm |
|---|---|---|---|
| Acetone | 99.9% | 500 MT | DDP DE |
| Methanol | Grade A | 1,200 MT | DDP NL |
| Toluene | Nitration | 340 MT | CPT FR |
| + 1,237 more |
Pull in your incumbent partners, or draw fresh candidates from PINPOOLS' 10,000+ supplier base filtered by category, region, and qualification.
Decide what suppliers see per round, attach RFI questions, and build the formula for your category logic — duties, index pricing, quality malus.
Automated feedback between rounds keeps competition sharp — suppliers see rank position or delta-to-best without buyer effort.
Combine commercial offers with RFI answers in one awarding scenario. Split awards natively across suppliers — confirmation and rejection letters go out automatically.
Awarded results push into SAP outline agreements, Info Records, and PO structures in a few clicks. No re-keying, no reconciliation.
“RFX doesn't just simplify complex tender management — it lets our category teams collaborate seamlessly across regions, maintain compliance, and land measurable savings on both direct and indirect spend.”
Initially overwhelmed with scattered Excel files and manual awarding, the company streamlined sourcing across regions by using RFX for mass tenders, scenario-based awarding, and converting results into automated Series Requests.
API integration pushed results into SAP, saving weeks of admin work. Price updates happen automatically unless they exceed thresholds — which are then flagged for buyer review.
Yes — the item list stays editable after publication, and suppliers are notified of the change.
Awarding is available in a few clicks. Split awarding across multiple suppliers is supported natively.
Yes. Second rounds are a native part of RFX and are set up from the request itself.
Access can be shared with colleagues from inside the request, with role-based permissions.
Awarding results can be exported into SAP outline agreements, Info Records, and PO structures.
Yes — enable Email-to-Quote in Advanced Settings and suppliers can quote via email (see the Email to Quote page).
Yes — RFI questions can be added to the request and factored into scenario-based awarding.
30 minutes. Walk through with your category. See awarding on your item list.
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